Pickleball club payments without chasing people

Someone said they were in. Someone paid in the wrong chat. Someone's Revolut note says "pickle" and you have four of those this week. By Sunday you're the person sending a reminder you really didn't want to send.

You do not need a more complicated bank setup. You need one reference per booking, and a list that tells you who has paid.

What actually works

Give every booking its own reference and ask people to use it, whether they pay by Revolut or cash. When the money lands, tick it off against that booking, not against a name you half remember. Set a deadline. If a spot isn't paid for, it goes back to the waitlist. That is less awkward than a fourth nudge, and it's fairer on the people who did pay.

Look at the list once a week, not once a month. A same-week "this one's still open" is a normal message. A two-week-old one is a debt.

How ClubPad does it

1. Every booking gets a reference. Your club's prefix plus a short code, shown on the booking and copied in a tap.
2. The player pays and says so. Revolut opens your club's link with the amount and reference to hand, and they tap Done. Cash is a tap on Confirm, I'll bring cash. Either way the booking shows as pending until you confirm it.
3. You confirm in Reconcile. One list per session, paid and owing. Mark it paid, or send it back if the money never arrived.
4. The deadline does the chasing. A reminder goes out halfway through the payment window. If it passes unpaid, the spot is released and the next person on the waitlist is promoted.

The default window is 24 hours after booking, with 48 and 72 available, or no deadline at all if you'd rather run it loose. It's a club default you can change per session. Members see everything they owe, across every club they play with, under My Payments on their home screen.

Cash and Revolut payments between members stay fee-free, on every plan, forever. That's the line, and it isn't changing.

What this is not

This is not "get a payment processor and become a small business". ClubPad never touches the money. It's the same fivers you were already collecting, with a reference on each so you stop guessing.